Terms & Conditions for Events/Clinics at Hendersyde Park

Our aim at Hendersyde is to provide an opportunity for everyone to enjoy a fun and educational event where no-one is afraid to ask for help or advice whilst maintaining high standards of safety for all concerned, whether it is for a competitor, spectator or volunteer.  Civility to all is paramount to ensuring a happy weekend even when all has not gone to plan!

  • The days will be run to British Eventing Competition standards unless stated in this schedule.
  • It is compulsory that all riders’ hats and body protectors comply with current British Eventing Competition rules.
  • Number bibs will not be provided – please bring your own.
  • All numbers are to be printed at home and used with your own bib. The printed number template will be attached to the email you receive with your classes and times.
  • It is compulsory that every person entering a class at Hendersyde who is under 18 years of age, is accompanied by a responsible adult for the duration of the event. It is advisable for all attendees to have a co-driver with them on the day.
  • Stop watches may be worn for the cross country in all classes.
  • We will allow riders to continue on the cross country course having had three cumulative refusals on course, if they are deemed safe to do so by the Organising team.
  • If a rider has a problem at a fence, they will be allowed to miss it out and continue on the course.
  • Should the Organising team ask a rider to leave the course in the interest of safety, or for any reason that they deem necessary, they will leave the course immediately and at a walk.
  • Should a rider have a fall in the clear round show-jumping, they will not be allowed to re-mount until they have been passed fit to continue by the event paramedic and have the approval of the Cross Country Steward, prior to starting on the cross country.
  • Should a rider have a fall on the cross country course, they will not be allowed to complete the course and must leave the course on foot. However once passed fit by the event paramedic, they may be allowed to ride another horse with the agreement of the Steward.
  • If asked to leave the cross country course for any reason, the rider must do so immediately and at a walk.
  • The Steward’s decision is final.
  • Any rider who has a fall must be seen by the Event paramedic as soon as possible on completion of the course. The paramedic will be found at the Secretary.  No rider will be allowed to continue with any phase until passed fit to do so by the paramedic and confirmed by the Steward.
  • Should a horse require attention by a vet for any reason, and the horse’s connections be unavailable, we reserve the right to treat as required and move the horse to a place of safety.
  • Any veterinary work required during the weekend/whilst on site at Hendersyde will be billed to the client whose horse has been treated, by Equitait.
  • Should the event look likely to be cancelled due to adverse weather; we would ask you to check both the Berwickshire Hunt and Hendersyde Park Horse Trials websites and FB for the latest news. This has only happened once in more than 20 years!
  • Should the Event have to be cancelled, entry fees will be returned minus a £10 administration charge to cover costs incurred.
  • Any withdrawal of entry after close of entries will not be refunded.
  • All horses and ponies must be 5 years old and over.
  • Riders aged 10 – 11 years inclusive may only enter the 60 cms classes at Hendersyde. Riders must be aged 10 at the time of entry to the event and accompanied by an adult on the day attended.
  • No ATV’s/Gators/Motorised cycles are allowed on site.
  • No mucking out of lorries on site, a fine of £50 to our charities will be levied.
  • Dogs must be kept on a lead at all times.
  • Hendersyde Park has one official photographer on site during the event and attendees should be aware that their images may be used in print or on the Hendersyde Park website to promote the event.
  • Entry constitutes an agreement to be bound by and abide by these rules and regulations.

PERSONAL EQUIPMENT AND INJURY INSURANCE NOTICE

The Organiser does not insure the rider, your horse, tack, vehicles or equipment.  You are strongly advised to have in place your own adequate personal accident insurance at all times.  The venue, or anyone involved in organising the event will not be held responsible for any accident, injury or loss to any person or their property, howsoever it may be caused.

COVID PROTOCOLS FOR ATTENDANCE AT EVENT

  • Please ensure that all parking directions are complied with for your own safety and for those around you. Parking for lorries will be at 10m intervals. Please show your horse numbers in the lorry window on arrival.
  • Attendees are asked to adhere to their allocated times and then leave the site immediately after completion. Failure to comply will result in disqualification and no refund of entry.
  • Due to the strictly limited numbers allowed on site, each rider may bring one helper and one owner plus spouse per horse. For identification purposes for track and trace this will be checked on arrival at the gate, so please have your number to hand! No further spectators will be allowed on site.
  • Please bring your own hand sanitisers where possible, but hand sanitisers will be available on site at the Secretary and toilet area, please ensure that you use them prior to entry.
  • We ask that you bring your own number bib and print your numbers at home.
  • For the safety of all those attending Hendersyde, please do adhere to the government guidelines on social distancing.

HEALTH AND SAFETY

The Organisers of this event have taken reasonable precautions to ensure the health and safety of everyone present.  For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occuring, and must obey the rules and instructions of the Organisers, Officials and Stewards at all times.

DISCLAIMER OF LIABILITY

Except for the negligence of the Organisers and their agents or others for whom in law they are responsible, the Organisers do not accept responsibility in respect of any accident, loss, damage, injury, illness or disease caused to or suffered by any horse, owner, rider, spectator, sponsor and others present at the site of the Event, and their property, vehicles and accoutrements.

RESERVATION OF RIGHT

The Organisers reserve the right to:

Cancel any class or section, or divide any class

Transfer riders between sections of a class

Alter the advertised times

Refuse any entry

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